Best Online Tool Tips to Increase Employee Efficiency

More and more businesses are using several digital tools to increase their employee productivity and efficiency. In addition, experts are talking about how the key to success is automation - the more time you save, the more work you can get done.

There are all kinds of popular digital tools that businesses choose to use for several reasons. For example, many teams are using video conference tools. Some businesses choose to do so because employees have to work remotely, others prefer to communicate with different branches of the company. 

With a growing demand for such online tools, various developers are looking to create solutions that can benefit businesses. On one side, it is good to have the opportunity to choose from different options, but on the other side, it becomes difficult to find the best tools and ways to utilize them. Therefore, in this article, we will share some great online tool tips to increase employee efficiency.

1. Use Workflow Templates

Once you have a good group communication solution like Slack, you will also need another effective tool to manage your team’s workflow. The bigger the team, the more time you will invest in assigning tasks and reminding your co-workers about deadlines and assignments. 

Luckily, if you choose Slack, you can use an employee management platform called AhoyTeam to access free Slack workflow templates. The platform offers marketing, engineering, human resources, and remote workflow templates. 

These templates help you successfully automate some of the most important processes in your company. In addition, by browsing the list of templates, you will also find some inspiration about how you can improve team communication in specific segments. 

Let’s take HR, for example. To learn more about how your remote team is feeling, you can use the Weekly Happiness Survey that will schedule a weekly survey to ask your team about how they are doing.

2. Start Using Time-Tracking Tools

Usually, time-tracking tools are used for remote employees that are working from home. In some cases, your team members might get too comfortable working from home. And it is not necessarily from a bad will. During the Covid-19 pandemic, many people had to leave their offices where they have been working for many years. 

There are simply too many distractions at home, such as kids and other family members, and noise from the outside or from your neighbors upstairs. 

Tracking tools can also be used to monitor the time your employees spend on different projects and tasks. The outcome of some projects might not be worth the time the team is spending on them because it takes too long to finish certain tasks, and the money you receive is nowhere near enough.

More to it, time-tracking tools like Hubstaff can also measure the levels of productivity, which can become a great form of motivation for your team. To prompt your team to do more, you can come up with a weekly or monthly reward system for the employees that are doing similar jobs. It doesn’t have to be materialistic stuff like money, plane tickets, or trophies - you can agree on collecting productivity badges or tokens to exchange for a delicious cup of coffee. 

Given how beneficial time-tracking-tools can be, you may want to consider using them when you and your employees move back to the office.

3. Share Files Faster & Easier

Working remotely can make file sharing rather difficult, especially if you are sending all your files via email. First of all, you won’t be able to share large files, particularly media files like videos. Secondly, even with the search function, it’s easy to get confused by large stacks of files with similar names if they’re attached to the same email.

Inefficient file management leads to wasted time. For example, if someone wants to access an important file that is being edited by another person, doing so is impossible without proper tools. There are instances when multiple people want to work on the same file simultaneously.

A lot depends on the size of the files you want to share. However, cloud services like Dropbox are usually enough. Dropbox offers 2GB of storage with their basic plan. However, if you notice that 2 gigabytes are not enough, you have an option to upgrade to a better plan with more storage. 

Dropbox also allows you to upload and access files from multiple devices. For example, you can upload a file from your smartphone and tablet and view or edit it on your work computer, provided that these devices are synced with the same account.

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